A board meeting is an important strategic decision-making process for a company. It involves evaluating its previous performance, engaging in discussions and approving plans of actions that will help the company throughout its various growth phases. These plans are typically for new policies or projects, as well as organizational expansions that require coordination between multiple departments and teams within the company.
A well-planned meeting agenda is vital for a productive board meeting. This ensures everyone is on the exact same page when it comes to discussing topics. It also reduces distractions from unrelated discussions and unproductive chatter. Incorporating an «parking lot» to the end of the agenda can be a great option to set less important issues aside, allowing the most important issues to be addressed first.
It is also essential that the attendees stay focused on the task at to be completed. If a Board Member is disrupting others or behaving in an inappropriate manner It is the Board Chair’s duty to restore the order. This may mean temporarily adjourning the meeting until the offender has calmed down, or stopping the meeting if such conduct persist.
Each board meeting must include detailed minutes. It’s the board secretary or minutes taker’s job to document every deliberation and decision made in a manner that is easy to read and understand. This includes the details of all motions, including the person who backed them, and whether they were voted on by count or voice. The minutes will also include the reason for every dissident vote.